I recently read Strategic Project Portfolio Management (PPM)- Enabling a productive organization (written by Simon Moore). The book had a excellent review of the application of PPM theory in the workplace. The book is filled with case studies and provides a easy-to-read background on the intersection of PPM and technology.
For those new to PPM theory, Microsoft defines PPM as the following: "Project Portfolio Management (PPM) is the continuous process of identifying, selecting and managing a portfolio of projects in alignment with key performance metrics and strategic business objectives."
I listed notes that summarize key lessons from the concluding chapter on leading PPM practices:
- Set bold goals for the business and therefor the portfolio, and share these goals repeatedly and broadly.
- Collect far more project ideas than you can execute on from as broad and diverse group as possible
- Manage your portfolio as a whole against your strategic goals for the business.
- Estimate key project parameters early and improve on those estimates over time.
- Share portfolio information broadly with as many employees as possible
- Monitor and report on the portfolio with a view to faster and more effective decision making.
- Track everything that is consuming resources go beyond formal projects to anything that is a meaningful piece of work or use of resources.
- Drive communication across everyone involved in the portfolio.
- Support extensive planning before-hand and postmortem processes afterward.
- Recognize the portfolio management skills that your organization already has.
- Keep everything as simple as it can be.
How is the book organized?
- Chapter 1, 2: Focuses primarily on creation of business goals and strategic alignment of projects to them
- Chapters 3,4: Emphasizes benefits from disciplined planning and cost focus
- Chapters 5,6,7: Serves as a guide to best practice implementation
- Chapters 8,9, 10: Expands on the prior chapter to explore the need for effective communications structures, people-centric processes, together with appropriate use of workflow, and process overall
- Chapter 11: Takes a more theoretical look at project management, surveying the key perspectives
- Chapter 12: Looks at future trends across project and portfolio management, combining a business and technology perspective
If you are interested in reading more notes from, feel free to click on the link below:
If you would like to read a white paper by Microsoft on PPM, click below: